Fuel Department – IFTA Reconciliation

Estimate the quarterly IFTA adjustment before it hits cash flow.

Enter taxable miles and tax-paid gallons by jurisdiction. The tool uses the selected quarter’s saved official special-diesel rates, shows tax due or credit, and builds a practical reserve estimate.

Official Rate Status

Loading saved rates

Checking WordPress saved rate table.

Core Rule

Tax follows where the truck ran. Credit follows where fuel was bought.

IFTA applies one fleet MPG across the quarter, estimates fuel consumed in each jurisdiction, subtracts tax-paid gallons purchased there, and settles the difference at that jurisdiction’s rate.

Quarter and Official Rates

Use the quarter the records belong to.

Use the quarter being reconciled. Rates refresh from the official IFTA matrix when the source responds.

Checking saved rates Open official matrix

Quarter Records

Enter only taxable miles and tax-paid gallons.

Add every jurisdiction where the qualified vehicle traveled or bought eligible propulsion fuel. Do not include reefer fuel.

Entries save in this browser.
Total taxable miles —
Total tax-paid gallons —
Derived fleet MPG —
Enter records now. Official rates are needed only for the estimate.
HaulSmarterHQ · Fuel Department IFTA reconciliation estimate

Estimated Result

Your IFTA reserve estimate

Not calculated — enter the quarter records and build the estimate.

Estimated net tax due —
Fleet MPG —
Base tax —
Surcharge —
Planning reserve —

Not calculated — enter the quarter records and build the estimate.

Jurisdiction Miles Fuel consumed Tax-paid gallons Net gallons Rate Surcharge Due or credit

Matching Fuel Guides

Open only the record question you need.

The guides explain the evidence. This tool produces the estimate.

Guide 11 – IFTA Basics and Reserve What IFTA redistributes, what the reserve can show, and why cheap fuel does not automatically lower the filed adjustment. Guide 12 – IFTA Records and Reconciliation Jurisdiction miles, tax-paid gallons, receipt records, retention, and the quarter-end reconciliation sequence.
Educational decision support only. Rates are requested from the official IFTA, Inc. Tax Rate Matrix for the selected quarter. Verify the final matrix and base-jurisdiction instructions before filing.