Fuel Department – Diagnose

Find the fuel decision before entering numbers.

Use this page to decide whether today’s fuel question belongs in card setup, fuel stop buying, or IFTA reconciliation. The right tool depends on the job in front of the operator.

Start the fuel check Read the starting guide

Core rule

Name the fuel job before entering the numbers.

Fuel card setup, today’s buying decision, and IFTA reconciliation are separate jobs inside one Fuel Path. This page routes the question first so the operator does not mix provider promises, pump prices, route miles, and tax records into one messy answer.

Diesel price context

Use automated national and regional prices as planning context.

EIA-style prices help frame the market. They do not replace the actual stop price or card net price used in the buying tool.

National on-highway diesel Unavailable Waiting for source response.

New England–

Central Atlantic–

Lower Atlantic–

Midwest–

Gulf Coast–

Rocky Mountain–

West Coast–

California–

Diesel prices load automatically from the saved site source when available. Refresh before relying on market context.

Fuel starting point

Choose the question that is actually in front of you.

Pick the closest match and open the matching tool or guide directly.

Set Up I need to compare fuel cards or payment methods.

Use this when the question is provider fit, usable discount, fees, controls, reporting, or written offer terms.

Open fuel card setup ->

Buy Smart I need to choose where or how much fuel to buy today.

Use this when the question is the actual stop choice, posted price, net card price, added miles, and gallons needed.

Open fuel stop tool ->

Reconcile I need to estimate IFTA due or credit.

Use this when the question is quarter records: jurisdiction miles, tax-paid gallons, official rates, and surcharge exposure.

Open IFTA tool ->

Diagnose I am not sure what question I am asking yet.

Use the starting guide first. It separates card setup, buying math, missing evidence, and IFTA records.

Open starting guide ->

Fuel Department Fuel Cost Record

Put paid fuel cost in the same frame as the miles it supported.

Enter one completed operating period. The tool calculates the fuel cost per mile from your actual fuel purchases and actual operating mileswithout using market-price feeds, provider claims, or an assumed MPG.

Core Rule

Fuel cost only means something when the costs and miles cover the same work.

Use actual fuel-purchase amounts paid during the selected period and the operating miles from that same period and vehicle scope. Do not substitute a card headline discount, a national diesel average, an IFTA reserve, or a single stop price.

Fuel Cost Record

Build the current cost record.

The completed Fuel Cost Record stays on this device for 14 days. It is available to the optional Whole-Business Review only through its read-only Fuel contribution.

Period start Period endUse a completed period between 7 and 60 days. Actual fuel amount paidFuel purchases actually paid in this period. Include tax in the purchase amount; exclude non-fuel charges. Actual operating milesMiles from the same period and included vehicle scope. Fuel gallons purchased (optional)Optional. Adds a paid cost-per-gallon fact; it does not affect cost per mile. Evidence source Vehicle scopeThe scope must describe both the fuel amount and the miles. Do not combine a fleet fuel total with one truck’s miles. I confirm the fuel amount and operating miles cover the same completed dates and the same vehicle scope.

Nothing is saved until you build a completed Fuel Cost Record.

Fuel Cost Record

Current actual-cost context is ready.

Fuel cost per mileActual fuel amount paid actual operating miles.

Actual fuel amount paidCompleted period.

Paid cost per gallonShown only when actual gallons are entered.

Entered record facts

Limits on this record: It does not assess profitability, route quality, idling, tolls, labor, maintenance, tax liability, provider fit, or whether the fuel cost is acceptable. It records only the matched fuel-cost context you entered.

Matching fuel guides

Read only the evidence your decision needs.

Every link opens the matching updated article inside the Fuel Guide Library. The guide explains the evidence; the tool produces the result.

Starting point Fuel Starting Point

Separate card setup, fuel-stop buying, missing evidence, and IFTA record questions before entering numbers.

Open Guide 00 ->

Card value Real net savings

Use this when a headline discount looks attractive but eligible gallons and disclosed fees still need proof.

Open Guide 01 ->

Provider fit Network, controls, and terms

Use this when the real question is usable locations, app visibility, limits, reporting, support, or agreement language.

Open provider guides ->

Buy smart Stop price and added miles

Use this when today’s choice depends on posted price, card price, detour miles, and how many gallons to buy.

Open buying guides ->

Fuel Path

Four fuel jobs. One clear purpose in each.

Use the path in order when you need a full review, or open only the tool that matches today’s decision.

Diagnose Fuel Starting Point

Name the fuel decision before entering numbers.

You are here

Set Up Fuel Card Economics + Provider Fit

Compare usable card economics and provider fit.

Open fuel card setup ->

Buy Smart Fuel Stop Calculator

Choose where and how much to buy today.

Open fuel stop tool ->

Reconcile IFTA Reserve & Tax Reconciliation

Connect fuel-buying choices to quarter-end tax records.